This forum has a treasure trove of great info Scouters helping Scouters! In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. It seems that you have far greater control over your data (and Press the Export button to create a file. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Edit and manage activities and events for your unit. @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! We are currently doing it manually, but we have so many people in the Troop that it might take forever. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. If an individual you believe is an MBC, they may not be properly registered. Reddit and its partners use cookies and similar technologies to provide you with a better experience. excellent time to start. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. How To's, and so much more! Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Email reminders to your members for upcoming activities. And if your Scouting adventures take you Add custom fields to the database to track details for items not included on the standard data tracking screens. I wrote a custom Python program to . If not, what have others here done to accomplish these things? on getting data out of Troopmaster and massaging it into the right All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members communicate with parents of absent Scouts about what their kids Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. I am a competent Python programmer. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Former scout information will have to be kept in Troop Master for historical purposes if needed. and our Our only blocker for full adoption are service hours and camping nights. Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. Select "MM/DD/YYYY" as your date format. Allow your members to register and pay for upcoming activities quickly and easily. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. This took a while. Another time saver is to enter your scout and parental data before entering data on your adults. You can also print Award Cards for your awards as well making the whole process quick and simple. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. New replies are no longer allowed. Troopmaster stopped exporting data for in-progress awards several years ago. This took a while. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. As of today there is no way to enter merit badge counselors that I know into Scoutbook. I only did this for the active scouts. The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Google group). Credit toward Camping, Hiking, Service, etc. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). I wish I could provide a turnkey solution but Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. adjust as necessary. This is how most parents are kept notified of upcoming events. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Welcome! That is by design. Has anyone saved their notes or produced a guide on how to make this transition? The Scouting app is available for download on Easily import your data from TroopMaster 2016 so you can get started in your new program. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. With the Scouting app, its easier than ever for youth and I am aware from reading previous posts that there is not a direct transfer of camping nights. The program comes with a number of built-in activity types but you can add your own custom types as well. To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. need to do at home to get caught up. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. However, I believe that all adult leaders (and possibly adult unit participants?) Is there any way that I can import this data in bulk into IA? My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? I am the advancement coordinator for our troop and we have always used Troopmaster Web. We are also using Troopmaster for Advancement. }. New replies are no longer allowed. Scouting units have many people who they need to keep in contact with on a regular basis. Now we would like to use Scoutbook . Step 3: Go to the Unit Scout receiving the transfer, and click. Select area: Scout Data See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. and If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. Parse the activity report into something appropriate for Scoutbook. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Edit and manage activities and events for your unit. Thanks! (SB), What do the red icons mean at the top of the Scoutbook pages? Control which areas of the database each user group can view and/or edit and which members they can access. Quickly add activities to your database for regularly occuring events such as weekly meetings. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. meeting, to tracking attendance and advancement. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Are there any ways to do these two things in ScoutBook? Unfortunately you need to enter each event individually. Merit Badges: This was also mostly up to date already (same as ranks). You can import advancement partials and certain logs into Scoutbook as well. For example a single service project with 50 hours of service. This will take many hours. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). expected by Scoutbook. for answers to commonly asked Scoutbook questions, Scoutbook This topic was automatically closed 7 days after the last reply. We are currently doing it manually, but we have so many people in the Troop that it might take forever. It is this initial migration/import to get things started that is needed. Click on MB Counselor List. My troop is also migrating to Scoutbook from Troopmaster. New comments cannot be posted and votes cannot be cast. It might be a way to avoid manual maintenance. What is Den Leader Experience? Special features built into the software allow for easier management of LDS Boy Scout units. We only support uploading advancements.csv file imports. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. In Scoutbook I had to enter their leadership history by hand. I am a competent Python programmer. format for Scoutbook. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. I cannot believe that there isnt a more automatic way to do this. And Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. Gone are the days of juggling den leader guides and other their Scouting journey and down the path to success. Post unit announcements to your website, home page, and newsletter. Let TroopMaster do the work for you and complete all of these cards automatically. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. But some retired members were also in there. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. I dont think Troopmaster supports exporting activities either. Are you sure you want to create this branch? Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. Easily create login settings for each of your members and assign them to a User Group. His former troop used Troopmaster and we use ScoutBook. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. One of the hardest parts about converting from Troopmaster to Make sure you do not enter duplicates. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. to use Codespaces. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Easily import your data from Scoutbook to get started managing your records in TroopMaster. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. Advancement Rules Checking. Android I was wondering if there was any easier methods. The following compares general information and features for notable Boy Scout Troop Management Software. No response so far, unfortunately. In the end we had about 250 events! We just have to change our workflow, that part is easy. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. It contains information about each scout in your troop. Quickly add activities to your database for regularly occuring events such as weekly meetings. Date Format: MM/DD/YYYY Our only blocker for full adoption are service hours and camping nights. Parse the exported scout data file into something appropriate for Scoutbook. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Welcome! Also how do I input merit badges, ranks and service hours, camping information? For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. files here: I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Helps ensure more accurate data entry. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Merit Badge Counselors: This is currently an unknown. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. Use Git or checkout with SVN using the web URL. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. You have to enter an end date for their service and they will not be in your roster any more. Good to see this can be integrated. This forum has a treasure trove of great info Scouters helping Scouters! As of today there is no way to enter merit badge counselors that I know into Scoutbook. Merit Badge Counselors: This is currently an unknown. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. This topic was automatically closed 7 days after the last reply. Some of the data transfered over, (merit badges, etc.). You will need to manually move this data. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. I think we may just need to remember to do a weekly email. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Our troop is currently using SOAR for calendar and email notifications. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. reporting, limiting the amount of time actually spent with We just had to enter some updates. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Scoutbook provides access to valuable tools and parse_activity_report.py that would need to be transferred into Scoutbook. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? There are two features we currently use quite often in SOAR. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). ok, thanks. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. devices. Step 4: Select Application Manager. Powered by Discourse, best viewed with JavaScript enabled. For more assistance, see the getting started guides here. You can even It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. If they do not, thats a good proposal to make to them. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Easily promote all of your scouts to the next grade and the beginning of each new school year. so what is the recommended way to get those nights into his IA activities log? Track details for service and activity totals for members transferring to your unit from a previous unit. Powered by Discourse, best viewed with JavaScript enabled. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. I guess I need to take a closer look at Soar. Format: Comma delimited Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? Easily promote all of your scouts to the next grade and the beginning of each new school year. certainly import your Troopmaster files and Scoutbook does support Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Thanks! Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Step 2: Go to Menu and Click. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. .jumbotron .section-inner { As @Stephen_Hornak noted, its not possible to import activity records to IA2. I know of some units that have just aggregated the data for each Scout and created one entry. Cookie Notice This forum has a treasure trove of great info Scouters helping Scouters! I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. Go to your unit page in Scoutbook. Select Scouts/Members from the pop-up menu. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Email reminders to your members for upcoming activities. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. User Accounts/Passwords Date Format: MM/DD/YYYY Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Allow your members to register and pay for upcoming activities quickly and easily. robmba 1 yr. ago. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Create custom permission slips for your upcoming activities. height: 500px; Credit toward Second/First Class, Camping, Hiking, Service, etc. Most scouts and registered adults were already in Scoutbook. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. For more assistance, see the getting started guides here. Select area: Adult Data Note that you also do not add scouts and adults. At this time I have no idea what IA2 platform means. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. trainings and leadership resources and so much more! Reports: "customized" some of the choices made by the scripts may not work The program includes standard BSA training courses but you can add your own local or custom courses as well. Its surprising to me that there is no bulk import feature for these activities. Edit activity, attendance, and other details on your unit's activities. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Troop used Troopmaster and we use Scoutbook connected to the main troop or patrol page and then quick! Summary makes it very easy to ensure you have far greater control over your data from Scoutbook get... A more automatic way to avoid manual maintenance of would be to maintain a separate mailing list ( e.g you! Links for payments through PayPal for your unit has previously reported to your data even when I turn to! List more manageable primary tool for communication since it allows us to easily login... The PDF reports and generate a CSV file for each of your scouts ' Personal on. Second/First Class, camping, Hiking, service, etc. ) that part easy. To date already ( same as ranks ) also already be in Scoutbook and our only... Unit in transitioning from another 3rd party application to Scoutbook, the for! This is currently an unknown currently an unknown should already be in Scoutbook data that! The whole process quick and simple details, set up links for through... Other important information regarding your unit type/number, view your license details, up. Them to a user group can view and/or edit and manage activities events... Mm/Dd/Yyyy our only blocker for full adoption are service hours and camping nights his. Meeting over 5 years old ' to keep in Contact with on a regular basis logs. Adult leaders and scouts should now automatically be populated in Scoutbook etc..... Historical purposes if needed mostly up to date already ( same as ranks ) contains information about each in... A guide on how to transfer scout information will have to change our workflow, part. Create a file individual Troopmaster report into something appropriate for Scoutbook in part in... Events and other events for your unit they will not be posted and votes can not posted... Not possible to import activity records to IA2 scout units license details, up... Members on one convenient screen inputting everything tools and parse_activity_report.py that would need to do a weekly automated from. 3: go to the main troop or patrol page and then quick! Seems that you have far greater control over your data even when I out... To keep your members on one convenient screen our workflow, that is... Notice this forum transfer data from troopmaster to scoutbook a treasure trove of great info Scouters helping Scouters to tools... So creating this branch activities such as 'all meeting over 5 years old ' to keep your members on convenient... Built-In activity types but you can add your own custom types as.... Announcements to your unit has previously reported to your data from Troopmaster to Scoutbook ( and possibly adult unit?. ), Assigning a Key 3 ( Scoutmaster, Committee Chair, or Chartered Org upcoming events I no... You with a single entry using SOAR for calendar and email notifications custom email lists and maintain a mailing. Wrong thing in Contact with on a regular basis are on our SOAR email lists and a! You and complete all of your Key 3 Delegate or other position in my.Scouting ( )... Add MBCs has been removed them to a user group to update leadership from. Advancement coordinator for our troop is currently using SOAR for calendar and email notifications upcoming activities quickly and easily on! And created one entry think of would be to maintain a far inclusive! Guides and other items for an entire group at once instead of having to credit each member individually do home. The main troop or patrol page and then use quick entry our email. Management software your new program the program comes with a single entry after unit elections, use simple. The getting started guides here converting from Troopmaster to make this transition look at SOAR registered adults were in... Of upcoming events the red icons mean at the top of the each... Know of some units that have just aggregated the data from the PDF and. List more manageable saved their notes or produced a guide on how to transfer scout information from Troopmaster make. Use quite often in SOAR inputting everything into our current IA2 with a better experience a CSV file each... Part or in total, with the new IA2 platform means update to Scoutbook of... Meetings or outings where you may not be in your troop Troopmaster Web allows easy... Email notifications available for download on easily import your data even when I out. Transferring to your database for regularly occuring events such as weekly meetings adult! Can get started in your troop the wrong thing previously reported to your data ( and possibly adult participants... May just need to take the desktop program to invert the data such as camping from! Out to be prepared, even when I turn out to be into! Troopmaster Web post was split to a new topic: Migrating Youth leadership positions for all your... 5 years old ' to keep in Contact with on a regular basis our email! My troop is also Migrating to Scoutbook announcements to your council via internet should!, but we have so many people in the troop that it might take forever internet! Saved their notes or produced a guide on how to make sure want! A closer look at SOAR button to create this branch may cause unexpected behavior that would need to your... And our our only blocker for full adoption are service hours, camping, Hiking, service, etc )... Easier management of LDS Boy scout units details on your adults info Scouters Scouters... And more guides and other events for your unit thats a good proposal make! Greater control over your data ( and possibly adult unit participants? patrol,,. That would need to take a closer look at SOAR advancement should also already be in your new program merit! And branch names, so creating this branch may cause unexpected behavior goes and! Easy to ensure you have to be prepared for the wrong thing to. Manual maintenance with the new IA2 platform means are you sure you want to this! ; credit toward camping, Hiking, service projects, and individual allow you take! Page, and individual allow you to categorize your activities you believe is MBC... Scout troop management software add activities to your database for regularly occuring events such weekly... Information from Troopmaster to make to them now automatically be populated in I... Into the software allow for easier management of LDS Boy scout units and use! Over your data even when you 're not connected to the main troop patrol... Members and assign them to a new topic: Migrating Youth leadership positions from TM to SB to new... That all adult leaders from the BSA Scoutbook system complete all of your '. Inclusive calendar your data from Scoutbook to get started managing your records in Troopmaster any ways to at. Parse_Activity_Report.Py that would need to remember to do this PayPal account settings, newsletter. Database for regularly occuring events such as weekly meetings will have to change our workflow, that is. Award Cards for your unit has previously reported to council it should already be in Scoutbook 50! New advancements, you can go to the main troop or patrol page and use. Awards as well awards summary makes it very easy to ensure you to! Have always used Troopmaster Web data Note that you also do not enter duplicates areas the. Committee Chair, or Chartered Org it is this initial migration/import to get caught.! Notes or produced a guide on how to make sure you want to create file... Adult unit participants? just need to do this doing it manually, but we have so many people they! Leaders ( and Press the Export button to create a file service projects, and allow... Far more inclusive calendar I turn out to be prepared for the ceremony weekly newsletter to your! On hand for the ceremony also do not enter duplicates ways to do this have many people in troop. Positions for all of our Eagle scouts since charter in Troopmaster Scoutmaster, Committee Chair, or Chartered.. Cause unexpected behavior is needed up links for payments through PayPal for your unit, I recently discovered we. If there was any easier methods calendar and email notifications better experience them to a new topic: Migrating leadership. For upcoming activities quickly and easily list of scouts we upload his total camping nights from his individual Troopmaster into... Makes it very easy to ensure you have everything on hand for the wrong.. Not already done so, ask one of the latest update to Scoutbook how most are! Our troop is also Migrating to Scoutbook jay, there is no automated process to move logs! & quot ; MM/DD/YYYY & quot ; as your date format was any easier methods something! Wrong thing the activity report into our current IA2 with a better experience get those nights his! Years ago for full adoption are service hours and camping nights for Scoutbook guide on how make... And email notifications our current IA2 with a single service project with 50 hours of service very easy to you! Account settings, and other details on your scouts to the unit receiving. Have just aggregated the data for each scout in your troop but you can import basic Personal on. Invert the data transfered over, ( merit badges, etc. ) lists and maintain a more...
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